Office Cleanouts: How to Organize Your Business Space

Now that you’ve prepared for the cleanout, it’s time to start decluttering. Tackling clutter in the office can seem like a daunting task, but by taking a systematic approach, you can make it easier to manage. Here are the best areas to focus on during your office cleanout:

Desk Clutter

One of the most common sources of clutter is the desk. Over time, employees can accumulate papers, pens, empty coffee mugs, and miscellaneous items that add to the chaos. Here’s how to clean and organize desk spaces:

• Sort through papers: Go through any papers on your desk. Recycle or shred old documents you no longer need. For important files, set up a filing system to keep them organized and easily accessible.
• Clear personal items: Limit the number of personal items on desks. A picture or a small plant can add a personal touch, but too many items can contribute to clutter.
• Organize office supplies: Store pens, paperclips, and other office supplies in a drawer or small organizer to reduce desk clutter.

File Cabinets and Drawers

File cabinets and drawers are another major source of clutter in many offices. Over time, they tend to fill up with documents that no longer serve a purpose. Here’s how to tackle them:

• Sort and categorize: Go through each file and determine whether it’s something you still need. If the documents are outdated or irrelevant, toss them. For important records, consider digitizing them to free up space.
• Create a filing system: Set up a logical and organized filing system that makes it easy to find documents when needed. This might include organizing by category, date, or department.
• Use storage boxes for archives: For older records that you don’t need on a regular basis but still need to keep, store them in clearly labeled storage boxes. Consider using a secure storage service if necessary.

The Breakroom

The breakroom often gets overlooked during an office cleanout, but it’s just as important to keep this area organized and clean. Here’s what to focus on:

• Clean the fridge: Empty the fridge and discard any expired food or unidentifiable leftovers. Clean the shelves and wipe down surfaces.

   

• Organize the pantry: Sort through any snacks, cups, and utensils in the pantry. Donate items that are still good but not frequently used.
• Wipe down surfaces: Clean all surfaces, including tables, countertops, and appliances. This ensures a sanitary and pleasant environment for employees to relax during their breaks.

Shared Office Spaces

Don’t forget about shared office spaces such as meeting rooms, conference areas, and lounges. These spaces can quickly accumulate clutter from meetings, projects, and random items that are left behind. To keep these areas tidy:

• Clear the table: Ensure that meeting tables and surfaces are clear of paperwork, pens, and other items left behind after meetings.
• Organize AV equipment: Tidy up any cables, microphones, or projectors that may be lying around in meeting rooms.
• Keep chairs and tables arranged: Regularly check the setup in meeting rooms and communal areas to make sure furniture is in order and not overcrowded.